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Business and HR Forms

Department of English Business & HR Forms

Form
Type
Address Change - W4 Employees who are trying to change their address for payroll or benefits purposes should be doing so through the State of Maryland’s Payroll Online Service Center (POSC) site.

Payroll

Form Description
UMD Holiday Schedule
2021 Schedule
Payroll Schedule
View important dates and forms required for various payroll transactions.
I-9 Employment Eligibility Verification form
Payroll Form
MD Resident W-4 form Payroll Form. W-4 instructions.
DC Resident W-4 form Payroll Form. W-4 instructions.
WV Resident W-4 form Payroll Form
Direct Deposit form Central Payroll Form
Employee Information/Data Collection Form Central Payroll Form
Health Forms & Benefits
Health benefits are optional.  Any regular employees that are 50% or more FTE (with the exception of TAs who can be 25%) are entitled to health benefits.
Student Appointment Form Any students beginning a new hourly position must fill out the Hourly Appointment Form.
University Account You can setup your new University of Maryland e-mail account through the Accounts Activation Page.
Time Entry
Log in. Under “Select Pay Period,” the pull-down menu should already have “Current Pay Period” selected for you. Click "Complete Your Time/Leave Record." When your timesheet screen appears, it will already have the form filled out under the assumption that you did not take any leave. If you did not take any leave, you will not need to make any changes.  If you did take leave, uncheck the duty day box and enter the number of hours in the fields for the appropriate days.
Click the "Save Leave Entered & Final Faculty Signoff"  button near the bottom of the screen.
MD W-4
MD Employee Withholding. W-4 instructions.
DC D-4
DC Employee Withholding
2021 D-4 DC
Withholding Allowance Worksheet
MW507
Employee's Maryland Withholding Exemption Certificate
Tuition Remission Eligible UMD employees who are taking courses or who have dependents taking courses at any USM institution will now use the new online USM Tuition Remission portal.
FY22 Monthly Payroll Calendar July 2021-June 2022

Benefits

Form Description
State of Maryland's Employee Benefits
Complete information on Health Benefits can be found on the State of Maryland's Employee site. Health benefits are optional. Any regular employees that are 50% or more FTE (with the exception of TAs who can be 25%) are entitled to health benefits.  You must complete the appropriate affidavits(s) if you are requesting coverage for your dependents, domestic partners and/or their dependents, or a spouse.
2021 Benefits Guide
As an employee, the health benefits available to you represent a significant component of your compensation package.
2021 Enrollment Form
New enrollments can occur within 60 days of your start date or once a year during open enrollment. At other times, you can only change your benefits if there is a change in circumstances such as loss of coverage somewhere else, marriage, birth, etc.
UMD Human Resources Department Find additional forms and policies.

Retirement Forms

Form Description
UHR Benefits
Incoming faculty, staff, and lecturers that are 50% FTE or greater must choose a retirement plan. Enrollment within the first week of your appointment is required.
State Retirement Agency SRA Enrollment Faculty, staff, and lecturers pick between 2 retirement plans: State Retirement Agency SRA Enrollment form OR Optional Retirement Plan.
Optional Retirement Plan Faculty, staff, and lecturers pick between 3 retirement plans: State Retirement Agency SRA Enrollment form OR Optional Retirement Plan.

Tuition Remission

Form Description
Tuition Remission Eligible UMD employees who are taking courses or who have dependents taking courses at any USM institution will now use the new online USM Tuition Remission portal.

Travel

Form
You must complete 2 forms in order to be reimbursed for travel by the English Department: one before you leave, and one when you return.
Reimbursement Request Form Please list the expenses to be reimbursed, sign the form, and return it along with an itemized receipt and, for a local hosting event, a list of attendees.
Travel Reimbursement Request Form Travelers do not need receipts to be reimbursed for meals and incidental expenses at the following rate: $13 for breakfast, $15 for lunch, $28 for dinner.
Travel Approval Request Please return this completed form to the English Business office along with proof of invitation or acceptance to the conference or event you are attending. (For research travel, no invitation or acceptance is required.)
Tenure Track Faculty Travel Memo 2021
Full-time tenure-line faculty have a budget of up to $2,500 for travel to academic conferences and symposia that take place between July 1, 2021 and June 30, 2022.
PTK Faculty Travel Memo 2021
Available funds are calculated based on faculty appointment at the time of travel, up to the amount of $1,000 per year, prorated to FTE.
English Graduate Student Travel Memo 2021
In order to receive department travel funds, students must be delivering a presentation/poster at a regional, national, or international conference, including no more than one graduate student conference.

Event, Local Hosting, and Non-travel Reimbursements

Form Description
Local Hosting Guidelines The following reminders and instructions apply to anything to be ultimately paid for by the University through English Department accounts.
Approved Restaurants and Caterers A list of tried-and-true restaurants and caterers for meals and events. Please note that there are a few restaurants listed as NOT approved for purchases put on the department card. If you would like to order from these unapproved restaurants, you can do so by submitting a reimbursement request, along with itemized receipts and proof of payment and a list of attendees, after the fact.
W-9 form If you are submitting an invoice from an unapproved vendor (i.e. a vendor to whom the University has not previously made a payment), please fill out a W-9 to turn in along with the invoice.
Purchase Request Form
Use this form if you have a budget to purchase catering, a restaurant meal, or books/supplies directly with the department card.
Honorarium Template Tailor this form so that it fits the specifics of your event and its budget.
Foundation Reimbursement Request Form Use this form if the item is not compensated by the State.
Pepsi Products All beverages (water, soda, juice, etc.) paid for by the University must be Pepsi products. Acceptable brands include Tropicana, Aquafina, Seattle's Best, Gatorade, Propel, etc. Follow the link to see a list of Pepsi products. The department will NOT be able to reimburse you for non-Pepsi brand beverages.

Parking

Form Description
Parking Request form Fill out the Parking Request form and return it to the English Business Office. We will need an actual signature on the forms, but they can still be scanned and emailed back to us or dropped off at the Business Office. Please contact Shannon Bobbitt (sbobbitt@umd.edu) with questions.
Payroll Deduction & Cancellation Authorization form Please complete this form if you are enrolled in payroll deduction and would like to cancel your campus parking permit.
DOTS parking registration portal for students Graduate student parking is processed online through the DOTS parking registration portal for students.
Daily parking permits (faculty/staff) Please complete this request if you are interested in purchasing daily permits (available in increments of 5).  Note: completing this form does not cancel your active semester or annual permit, you must do that separately.
Tier costs
Most university faculty and staff register for a daily parking permit. These permits are valid in your primary assigned lot as well as overflow parking.